A small nonprofit company owes almost $1,000 in tax penalties for the second time in 3 years because of lack of coordination between their accountant and their payroll services. They hired their payroll service directly without involving the accountant; that was the underlying problem. When the payroll service contract ended, so did their work and liability, leaving the employer high and dry. Now the state wants their money plus interest and penalties.
The solution is easy: contract payroll services through your accountant and have the agreement include liability for any penalties!